Receptionist/Administrative Assistant

Poole Shaffery, a 25+ year A.V. rated civil litigation defense firm is seeking a full-time receptionist/administrative assistant for its Santa Clarita office to perform secretarial and administrative duties for a group of attorneys. This is an in-office position – not remote nor hybrid. Candidate will be responsible for greeting clients and visitors, answering phones, preparing conflict checks, retainer agreements, opening files, and maintaining firm calendars. Other duties include scheduling court calls, organizing and maintaining files in paper and electronic filing systems, scheduling travel and hotel accommodations for attorneys, scheduling zoom and teleconferences, coordinating conference room schedules, sorting and distribution of incoming and outgoing mail, scanning documents, managing postage meter, arranging firm luncheons, stocking and cleaning kitchen, making coffee, ordering supplies and providing support to administration. To perform this job successfully, an individual must have strong written and organizational skills, be able to multi-task, work independently and meet deadlines. Requires proficiency in Microsoft Word and Outlook. Salary range is $46K to $52K depending on experience. Please send your resume to [email protected]